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Front Desk Admin & Executive Assistant

AppsFlyer

AppsFlyer

Administration
Beijing, China
Posted on Friday, March 29, 2024

What is #LifeatAF? How can we crystalize its DNA into one eye-catching sentence for you? Our culture is defined by our people! Everyone is an approachable professional, tenacious and versatile, a challenging team member, and a respected and valued mentor.

We are seeking an organized and efficient Administrative Assistant to provide support to both Beijing and Shenzhen team, as well as handle front desk duties. The ideal candidate will possess excellent communication and organizational skills, be able to multitask effectively, and have a friendly and professional demeanor.

What you will do::

  1. Greet and assist visitors, clients, and employees in a friendly and professional manner.
  2. Manage the reception area, ensuring it is clean and always organized.
  3. Assist with administrative tasks such as filing, data entry, and processing paperwork, handle sensitive and confidential information with discretion.
  4. Coordinate incoming and outgoing mail and packages.
  5. Coordinate travel arrangements and accommodations for staff as required.
  6. Maintain equipment, facilities, office supplies inventory and place orders as necessary.
  7. Provide general administrative support to team members.
  8. Monitor and track inventory levels, order statuses, and delivery schedules to ensure timely procurement of goods and services, monitor vendor’s daily service.
  9. Maintain accurate records of procurement transactions, contracts, and supplier information.
  10. Assist with office events / team-bonding activities planning and execution and other duties as assigned to promote employee engagement and a positive work environment.
  11. Secretarial duties to support GM and other Ad-Hoc tasks assignments as deemed necessary.

What you have:

  1. Bachelor's degree.
  2. Proven experience in a receptionist or administrative support role.
  3. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
  4. Strong verbal and written communication skills, with the ability to build positive relationships with employees at all levels.
  5. Excellent customer service and interpersonal abilities.
  6. Strong organizational and time management skills with the ability to prioritize tasks effectively.
  7. Detail-oriented and well-organized with problem-solving skills.
  8. Ability to work independently and as part of a team.
  9. Knowledge of office management systems and procedures.

Bonus Points:

  • Being introduced by an AppsFlyer team member
  • Experience as a receptionist in an active office

As a global company operating from 25 offices across 19 countries, we reflect the human mosaic of the diverse and multicultural world in which we live. We ensure equal opportunities for all of our employees and promote the recruitment of diverse talents to our global teams without consideration of race, gender, culture, or sexual orientation. We value and encourage curiosity, diversity, and innovation from all our employees, customers, and partners.


“As a Customer Obsessed company, we must first be Employee Obsessed. We need to make sure that we provide the team with the tools and resources they need to go All-In.” Oren Kaniel, CEO