Companies you'll love to work for

Executive Assistant



Kuala Lumpur, Malaysia
Posted on Thursday, June 20, 2024
About Odaseva:
Odaseva helps Salesforce enterprises protect and secure their most valuable asset - data.
With the Odaseva Enterprise Data Security Platform, data-driven enterprises can secure critical Salesforce data against evolving threats, maintain operational integrity, and comply with data regulations.
Global Fortune 500 companies like LVMH, Michelin, Schneider Electric, Toyota, Capgemini and non-profits trust Odaseva with their most complex data security challenges. More than 120 million Salesforce users rely on Odaseva, and we’re backed by Salesforce Ventures.
Odaseva’s integrated suite of security products features Zero Trust architecture and real-time processing that not only meets but anticipates the stringent demands of global compliance. We provide businesses with the tools to prove recovery readiness, streamline precise data restoration, and leverage tools that protect the integrity and availability of critical data.
It's a great time to join us!
When you join Odaseva, you’ll work alongside some of the most accomplished people in the Salesforce ecosystem.
We are seeking a highly organized and proactive Executive Assistant in Malaysia to support several executives located across the globe. The ideal candidate will be adept at managing complex schedules, processing expenses, and collaborating with the finance team to invoice clients.

Your responsibilities will include:

  • Schedule Management: Coordinate and manage complex schedules for multiple executives. Arrange meetings, conference calls, and video conferences across various time zones. Manage calendar appointments, ensuring effective time management and prioritization of tasks. Handle last-minute changes and reschedule appointments as needed.
  • Travel Management: Liaise with the travel team to book executives' flights and accommodation. Manage travel schedules across multiple time zones. Forward planning with CEO office to ensure attendance at board meetings. Work with executives direct reports to maximize time spent in the region with team members and customers and/or prospects.
  • Expense Processing: Process and submit expense reports for executives, ensuring compliance with company policies. Track and reconcile expenses, ensuring accuracy and timely reimbursement. Liaise with the finance team to resolve any discrepancies or issues related to expenses.
  • Invoicing clients: Collaborate with the finance team to prepare and send invoices to clients. Monitor invoice status and follow up on overdue payments. Maintain accurate records of all invoices and payments received.
  • Administrative support: Handle correspondence, including emails and phone calls, on behalf of executives. Prepare and edit documents, presentations and reports as needed. Maintain and organize electronic files and documents. Perform other administrative duties as required to support the executives.
  • Communication and Coordination: Serve as a liaison between executives and internal/external stakeholders. Ensure clear and timely communication of information to relevant parties. Assist with the organization of events and meetings, both virtual and in-person.

You will bring:

  • Bachelor’s degree in Business Administration, Finance, or equivalent job experience.
  • 10+ years of experience as an Executive Assistant or in a similar role supporting senior executives.
  • Exceptional organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Proficient in Google documents and other relevant software.
  • Excellent written and verbal communication skills in English.
  • Ability to work independently and handle multiple tasks simultaneously.
  • Strong interpersonal skills and the ability to build relationships with stakeholders.
  • Knowledge of expense reporting and involving processes.
Odaseva’s values are: Trust, Customer Centricity, Engagement, Excellence, Continuous Innovation, and Teamwork
Odaseva offers an inclusive, supportive work environment where talented people innovate and grow. In our work together, we seek to be smart, humble, hardworking and above all - collaborative. If this sounds like a good fit for you, we encourage you to apply.
We are:
🔥 Pro-equality, pro-diversity
🔥️ A team of smart and kind people (inspire emulation - not competition)
🔥️ A culture of professional excellence yet casual style
🔥 A place where you can make an impact and grow your career
🔥️ A company at the forefront of data & cloud innovation
🔥 A competitive employer
🔥 Truly international, with offices in Paris, San Francisco, Sydney and London
🔥 In favour of Flex office
Odaseva is an EEO employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.