Leadership Support Specialist
Odaseva
This job is no longer accepting applications
See open jobs at Odaseva.See open jobs similar to "Leadership Support Specialist" Eight Roads Ventures.Customer Service
San Francisco, CA, USA
Posted on Nov 9, 2024
Since 2012 Odaseva has helped global enterprises protect and secure their most valuable asset: data. Our platform and tools empower data-driven organizations to combat evolving threats, maintain operational integrity, and comply with data regulations. Our products include Backup and Restore, Archiving, Data Privacy solutions and much more. We are a fast-growing scale-up with offices in San Francisco, Paris, Sydney, London, Kuala Lumpur, Singapore, and more. We serve a global customer base including Fortune 500 companies, government organizations, and NGOs, reaching more than 100 million Salesforce users worldwide. At Odaseva, our values — Trust, Service, Commitment, Excellence, Kaizen, and One Team — define the environment we foster for our employees to thrive and succeed. Due to significant growth and to address the needs of our leadership team, we are seeking a Leadership Support Specialist.
Are you a highly organized, tech-savvy, and proactive individual who thrives in a dynamic, fast-paced environment? Do you have a knack for juggling multiple tasks across different time zones, and love supporting top executives to help them stay at their best? If so, we have the perfect role for you!
We’re looking for a Leadership Support Specialist to be the ultimate backbone for our leadership team. This role is not for the faint of heart—you’ll be helping our executives across three different time zones and ensuring everything runs smoothly. Your superpowers will include impeccable attention to detail, a proactive approach, and the ability to seamlessly work across time zones like a seasoned professional.
Your responsibilities will be:
- Coordinate across time zones: You’ll support the executive team with scheduling and communication, ensuring meetings happen and nothing slips through the cracks—whether it’s in Paris, Perth, or beyond!
- Manage executive calendars: Keep our busy execs’ calendars in tip-top shape, ensuring all appointments, meetings, and events are well-organized and conflict-free.
- Tackle administrative tasks: Support the executive team with travel arrangements, expense reports, document preparation, and anything else they need to stay focused and productive.
- Prepare and organize: From meeting preparation to compiling reports and tracking deadlines, you’ll make sure the executive team is always a step ahead.
- Meeting & Event Coordination: From offsite meetings to large corporate events, you’ll be the mastermind behind the logistics. You’ll manage event timelines, handle venue bookings, coordinate vendors, and ensure everything goes off without a hitch.
- Prepare for board and all-hands meetings: Help with the preparation and organization of key company meetings, including board meetings, all-hands, and leadership retreats. You’ll ensure materials are prepped, agendas are set, and everything is ready for smooth, effective meetings.
You will bring:
- Experience: 10+ years supporting senior executives in a fast-paced environment (bonus if you’ve done this for a startup!).
- Qualification: Bachelor’s degree in Business Administration, Communications, or a related field preferred
- Exceptional Organizational Skills: You have a sixth sense when it comes to keeping things in order, whether it’s tracking tasks, managing calendars, or keeping communication seamless.
- Flexibility with Time Zones: You’re comfortable working across global hours, understanding that sometimes a little flexibility goes a long way.
- Excellent communicator: You can easily switch between formal and informal communication styles and know how to keep things clear and concise.
- Tech Savvy: Familiar with productivity tools like Slack, Google Suite, or similar. You know your way around spreadsheets and calendar management tools like a pro.
- Proactive problem solver: You see potential problems before they happen and find solutions quickly and efficiently.
- Discretion & Confidentiality: You’ll be privy to sensitive information, so discretion is key.
Why You’ll Love This Role:
- Global impact: You’ll be directly supporting the global executive team in a fast-growing company, ensuring everything runs like clockwork.
- Office flexibility: This role is based in San Francisco, with the expectation of being in the office 2-3 days per week—perfect for balancing the best of in-person collaboration and remote work.
- Dynamic and fast-paced environment: Every day is different. From planning high-level meetings to jumping in and saving the day with last-minute changes, you’ll always be engaged and challenged.
- Great team: Work alongside an ambitious, driven, and collaborative team.
Ready to jump in and make a difference? Apply now and help our executive team shine!This position is based in San Francisco with 2-3 days a week in the office. If you’re up for the challenge, we can’t wait to meet you!
Odaseva’s values are: Trust, Customer Centricity, Engagement, Excellence, Continuous Innovation, and Teamwork
Odaseva offers an inclusive, supportive work environment where talented people innovate and grow. In our work together, we seek to be smart, humble, hardworking and above all - collaborative. If this sounds like a good fit for you, we encourage you to apply.
We are:
🔥 Pro-equality, pro-diversity
🔥️ A team of smart and kind people (inspire emulation - not competition)
🔥️ A culture of professional excellence yet casual style
🔥 A place where you can make an impact and grow your career
🔥️ A company at the forefront of data & cloud innovation
🔥 A competitive employer
🔥 Truly international, with offices in Paris, San Francisco, Sydney and London
🔥 In favour of Flex office
Odaseva is an EEO employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
This job is no longer accepting applications
See open jobs at Odaseva.See open jobs similar to "Leadership Support Specialist" Eight Roads Ventures.