Office and Event coordination intern
Owkin
About us
Owkin is building the first universal AI Operating System called K to lay the foundation for Biological Artificial Superintelligence (BASI). This OS integrates a suite of AI agents that decode complex biology, accelerate research, and dramatically increase productivity. Acting as copilots, Owkin K agents will automate drug discovery and diagnostics and power next-gen pharma companies.
Owkin’s OS will be powered by the world’s largest federated multimodal patient data network, a robotized lab, leading AGI technologies, and cutting-edge multimodal foundation models and LLMs.
About the role:
The Office and Event Coordinator intern has the opportunity to join a fast-paced company and help the Culture team on their day to day tasks. This internship offers exposure to event planning, office management, and culture-building activities while developing organizational and creative skills.
As an Office and Event Coordinator intern, you will be at the heart of day to day life of the Owkin Paris office, helping on the execution of all office projects (Paris, Nantes, London, Boston, NYC and employees working remotely), internal events, recurrent events, thematic events. You will be reporting to the Director of Culture and Workplace Experience and work directly with her.
In particular, you will:
Office & Administrative Support
- Ensure the office remains tidy, organized, and fully stocked with necessary supplies and refreshments.
- Manage recurring orders (office supplies, F&B) and ensure we are not running out of stock.
- Maintain event calendars and schedules for the Culture & Events team.
- Organize and update documentation, ensuring policies and processes are up to date.
- Prepare reports and presentations related to cultural initiatives and events using the Data Dashboard.
- Support employee onboarding/offboarding (welcome kits, shipments).
Event Coordination
- Assist in planning and executing team and company-wide events (e.g., weekly breakfasts, birthday celebrations, workshops, after-work gatherings).
- Coordinate event logistics, including catering and scheduling.
- Provide on-site support to ensure smooth event execution.
- Ensure materials and equipment are prepared and properly arranged.
Team Collaboration
- Work closely with the Office & Events Managers to ensure seamless coordination.
Vendor & Partner Coordination
- Communicate with external vendors (caterers, event venues, office suppliers).
- Track and follow up on vendor quotes, payments, and deliveries.
- Assist with reception duties as needed, including managing guest lists and requests.
Creative Culture Initiatives
- Support the implementation of internal culture-building programs across offices.
- Assist in promoting and communicating cultural initiatives.
- Contribute ideas for themed events, team activities, and engagement programs.
- Help create visuals, presentations, and other materials for cultural events.
Position is based in our Paris office.
About you
- You are highly motivated to help a team achieve their missions and objectives
- You have a high sense of service and solution oriented
- You are dynamic and able to juggle multiple work streams
- You have excellent interpersonal skills, good listening skills, customer orientation (internal and external), high level of ethics, curiosity and willingness to learn
- You are fun to work with, honest and transparent, excited to work in a dynamic, fast-paced environment
- You are an excellent communicator, with a good level of English
Please submit your CV in English
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What we offer
- Flexible work organization
- Friendly and informal working environment
- Opportunity to work with an international team with high technical and scientific backgrounds
Recruitment Process & Security
- Please complete the form and submit your CV.
- Owkin is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, gender, sexual orientation, age, color, religion, national origin, protected veteran status or on the basis of disability.
- Owkin is a great place to work. As a coveted workplace we are, unfortunately, vulnerable to recruitment phishing scams. We urge all job seekers and candidates to be wary of potential scams. Most of these have individuals posing as representatives of prominent companies, including Owkin, with the aim of obtaining personal, sensitive, or financial information from applicants. These scams prey upon an individual’s desire to obtain a job and can sometimes “feel” like a genuine recruitment process. Some red flags are identified below. Should you encounter a recruitment process that claims to be for Owkin but is not consistent with the below, please do not provide any personal or financial information:
- Legitimate Owkin recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn.
- Communication is always through an official Owkin email address (from the @owkin.com domain), over the phone or through our applicant tracking system (Greenhouse).
- The Owkin talent team do use platforms such as LinkedIn and Job Teaser, however if you have any concern or doubt about this contact, please ask for them to send an email from @Owkin.com.
- The Owkin talent team will not solicit personal data from candidates during the application phase including, but not limited to, date of birth, social security numbers, or bank account information;
- Legitimate Owkin interviews may be conducted over the phone, in person, or via an approved enterprise videoconferencing service (Google Meets). They will not occur via Signal, Telegram or Messenger
- Owkin offers of employment are based on merit and only extended once a candidate has interviewed with members of the talent and hiring team. Offers will be extended both verbally and in written format.
If you think that you have been a victim of fraud,
- Check the identity of the talent team on LinkedIn.
- Check the existence of the position on our website https://owkin.com/hiring
- Notify Owkin's recruitment unit at this address hiring@owkin.com
- contact the following authorities:
